Anti-Nepotism Sample Policy

Purpose.  To clearly define XYZ Ministry’s policy regarding the standards for close relatives working for the Ministry in the same or different departments.

Policy.  XYZ Ministry permits the employment of qualified relatives of employees, of the employee's household, or immediate family as long as such employment does not, in the opinion of the Ministry, create actual conflicts of interest. For purposes of this policy, "qualified relative" is defined as a spouse, child, parent, sibling, grandparent, grandchild, aunt, uncle, first cousin, corresponding in-law, "step" relation, or any member of the employee's household. The Ministry will use sound judgment in the placement of related employees in accordance with the following guidelines:

  • Individuals who are related by blood, marriage, or reside in the same household are permitted to work in the same Ministry department, provided no direct reporting or supervisor to subordinate relationship exists. That is, no employee is permitted to work within "the chain of command" when one relative's work responsibilities, salary, hours, career progress, benefits, or other terms and conditions of employ­ment could be influenced by the other relative.

  • Related employees may have no influence over the wages, hours, benefits, career progress and other terms and conditions of the other related staff members.

  • Employees who marry while employed, or become part of the same household, are treated in accordance with these guidelines. That is, if in the opinion of the Ministry, a conflict arises as a result of the relationship, one of the employees may be transferred at the earliest practicable time.

Any exceptions to this policy must be approved by the Ministry Board of Directors.

Please note:  The above policy allows the employment of related individuals in certain specific circumstances. Other nepotism policies may entirely prohibit the employment of related individuals. When creating a Nepotism Policy for your ministry, please consult your lawyer to verify compliance with federal and state laws.

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