Conference Call Board Meetings

Whether a board can conduct board meetings or committee meetings by such avenues as conference calls, videoconferences, real-time chat rooms, or other forms of remote technology is a matter regulated by state governments, not the federal government.

While face-to-face meetings are always preferable and should remain the norm, an acceptable alternative for one of the two annual meetings required by ECFA standards is by means of remote technology, but only if

  1. each person entitled to participate in the meeting consents to the meeting being held by means of that system, and
  2. the system provides access to the meeting in a manner or using a method by which each person participating in the meeting can communicate concurrently with each other participant (a “meeting” by e-mail does not meet this criteria).



This text is provided with the understanding that ECFA is not rendering legal, accounting, or other professional advice or service. Professional advice on specific issues should be sought from an accountant, lawyer, or other professional.